Litigation Administrative Assistant- Legal- Boston, MA
We are seeking candidates for a Litigation Administrative Assistant position to join a prestigious law firm located in Boston, MA. The ideal candidate will have extensive litigation experience, including familiarity with court procedures, and the ability to efficiently support a litigation partner. This role requires a highly organized individual capable of managing multiple tasks simultaneously while maintaining clear and professional communication both internally and externally.
This is a permanent position that will pay a base salary of $105k (depending on experience). This position is required to be onsite 5 days per week in their Boston office.
Responsibilities:
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Perform general administrative tasks, including organizing litigation binders, managing phone coverage, processing mail, and tracking case deadlines on the office calendar.
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Manage attorneys’ calendars, scheduling appointments, and updating appearances from received mail.
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Maintain case files, both physical and electronic, ensuring proper filing and document management.
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Handle incoming and outgoing mail, filing and scanning documents to the office management system.
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Prepare and proofread legal documents (e.g., pleadings, motions, discovery requests) to ensure compliance with court rules and proper filing.
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Create, organize, and maintain client files efficiently.
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Utilize research tools like Westlaw, PACER, and state court dockets for case support.
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Liaise with courts and litigation vendors, assisting attorneys in trial and hearing preparations by organizing and summarizing key documents.
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Communicate with clients, witnesses, and relevant parties to gather information and address inquiries.
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Prepare and assemble materials, documents, and exhibits for court appearances, depositions, and meetings.
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Screen and respond to telephone calls regarding case status and attorney schedules.
Qualifications:
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Bachelor’s degree required, or an Associate’s degree with 10+ years of litigation experience
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Must have experience working with Massachusetts Courts, including preparing Rule 9A motion packages for filing in the Massachusetts Superior Courts.
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Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint), Westlaw, PACER, Adobe Acrobat, Visio, and document comparison software.
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Notary Public certification is preferred.
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Exceptional organizational skills with strong attention to detail and time management.
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Ability to manage multiple projects simultaneously in a fast-paced environment.
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Excellent interpersonal, verbal, and written communication skills.
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Demonstrates professionalism with courtesy and diplomacy in all interactions.
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Strong ability to efficiently follow both written and verbal instructions.
If you are interested in learning more about this opportunity, please email your resume to Olivia at [email protected].
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