Executive Assistant – Palm Beach (Onsite)
A leading real estate firm located in the Palm Beach area is looking to bring on an Executive Assistant to support C-suite level executives. We are seeking detail-oriented professionals with experience supporting high level executives in a fast-paced and dynamic environment. This opportunity is fully onsite (5 days) and will offer up to $85,000 on a base.
Responsibilities:
- Manage appointments and oversee complex calendar coordination
- Answer and direct phone calls, greet visitors, manage conference room bookings, and arrange meals as necessary
- Travel coordination including, booking flights, hotel reservations, and car service arrangements
- Facilitate smooth communication across internal teams and external partners
- Ensure senior executives are fully prepared for meetings by maintaining their schedules and providing required materials
- Prepare detailed expense reports and coordinate with the finance team as necessary
- Build relationships with key contacts and establish yourself as a trusted team resource
- Provide personal assistance when needed
- Expense reports
- Provide reception support when required, including booking conference rooms and visitor offices, offering refreshments, and notifying staff of guest arrivals
Qualifications:
- BA/BS degree required
- 3-5 years of administrative experience within a fast-paced environment, ideally supporting senior level executives
- Strong MS Office skills (excel, PowerPoint, word etc.)
- Strong attention to detail
- Excellent written and verbal communication skills
This is an excellent opportunity to join a growing firm and support senior level executives. For immediate consideration, qualified and interested candidates should reach out to Kelly Hanlon directly at [email protected].
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