Administrative Assistant- Investment Management – Boston, MA
We are seeking candidates for an Administrative Assistant position with a highly successful Investment Management firm located in Boston, MA. This position will be responsible for assisting the firm’s senior administrative assistant support teams. The ideal candidate will have a minimum of 2 years of administrative experience, including heavy calendar management and travel coordination experience, preferably within the financial services industry.
This is a 12 month contract-to-hire position that will pay $27-33/hr (depending on experience) within a 40-hour workweek. This position is required to be onsite 3 days/week in their Boston office.
Responsibilities:
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Manage and prioritize complex calendars proactively.
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Coordinate domestic and international travel arrangements, including detailed itineraries.
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Organize and facilitate logistics for meetings with multiple stakeholders.
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Prepare detailed materials such as client reports, presentation decks, and meeting preparation packets.
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Oversee daily administrative tasks, including mail handling, file organization, and expense reporting.
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Support special projects, including coordinating events and welcoming visitors.
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Build and maintain strong relationships with internal and external stakeholders.
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Perform other duties as assigned.
Qualifications:
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Bachelor’s degree required
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Minimum of 2 years of experience in an administrative role within a professional services organization.
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Background in the investment management industry is a plus.
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Global exposure, whether through work or personal experience, is highly valued.
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Advanced proficiency in MS Office and a willingness to adopt new technologies to improve efficiency.
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Strong attention to detail, diligence, and commitment to producing high-quality work.
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Exceptional organizational skills with the ability to multitask and prioritize effectively.
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A proactive, problem-solving approach with an anticipatory mindset.
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High level of reliability, professionalism, and discretion.
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Ability to work under deadlines and adapt to last-minute changes.
If you are interested in learning more about this opportunity, please email your resume to Olivia at [email protected].
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