Accounts Payable Administrator

The A/P Administrator role reports to the Director of Procurement and works in conjunction with the Finance Department. All of the Accounts Payable is processed through Great Plains, Concur, Excel, and Power Point. This professional will work closely with the Sr. Accountants, Treasury, Controller, Procurement Administrators, Office Manager and the Admin Team. This position has exposure up to the executive team. 

Responsibilities:

  • Oversee the accounts payable process in Boston and establish processes with Global Controller(s) to ensure a consistent and transparent payables process globally
  • Serve as a primary administrator of the Concur system for Invoices and Expense functionality
  • Ensure accurate coding and authorizations take place prior to entries going into Great Plains accounting system
  • Communicate closely with the Accounting and Treasury functions leading up to and during the month end to ensure a smooth close process
  • Work closely with Procurement team members supporting the procure-to-pay process and ensure appropriate methods of payment are being used for the purchase of goods and services
  • Responsible for the once-a-week check run process ensuring timely payment for all invoices and expenses
  • Ensure that all paid invoices are properly filed electronically
  • Oversee the monthly AMEX reporting process through Concur globally
  • Procurement card (P-card) administration
  • Respond to inquiries from vendors and employees in a timely and professional basis
  • Update and maintain vendor records
  • Update accounting records to ensure that employee expense limitations have not been exceeded for reimbursable benefits such as Health Club fees
  • Special projects and ad hoc requests including but not limited to spend reports, supplier diversity and basic analytics

Requirements:

  • Bachelor’s degree in Accounting or Business-related field preferred
  • 4+ years of Accounts Payable experience
  • Familiarity with sales and use tax as well as 1099 processing
  • Proficiency in Excel, Word, online banking required; Great Plains and SAP Concur desired
  • Knowledge of electronic cash management rules helpful
  • Attention to detail and good organization skills
  • Excellent interpersonal and communication skills
  • Ability to work independently as well as in a team environment

If you are interested in this opportunity please contact Peter Kulturides at pkulturides@daleyaa.com or apply to this opportunity. 

Key Words: P-Card, SAP, Concur, Great Plains, A/P, Accounts Payable, Administrator, Hedge Fund, 

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