Office Administrator – Real Estate Investment
A well-established real estate investment firm located north of Boston is seeking an Office Administrator to join their Operations team. This role will be responsible for ensuring all administrative and operational tasks are handled for the firm in an efficient and organized manner. This is a fully in-office role.
The firm is willing to pay a salary range of $75k-$90k on a base plus bonus.
Responsibilities include but are not limited to:
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Primary presence at reception, greeting and directing all guests in a professional manner
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(DocuSign) Management
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Maintain presentable reception, conference rooms and kitchen areas
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Organize and maintain conference room and video conferencing schedules
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Retrieve and distribute incoming mail daily
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Assure pick up of all outgoing packages and mail prior to leaving each day
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Manage meetings with clients and external guests from start to finish, including set-up and clean-up
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Place catering orders for client meetings and office-wide lunches as needed
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Maintain an organized and well-stocked inventory of various office supply areas, ordering as needed and as requested by colleagues
Qualifications:
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Must be highly organized and efficient
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Must have a solution-oriented mindset and be a proactive problem-solver
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Have the ability to work independently and proactively on requests
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Demonstrate flexibility to maneuver through multiple deliverables with varying deadlines in a fast-paced environment, preferably in financial services
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Maintain the highest standards of poise and professionalism when interacting with clients, guests, and vendors
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Independent worker and works well on a team
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Proficiency in MS Word, Excel, PowerPoint and Outlook. CRM experience is a plus but not required
If you’re interested in learning more about this opportunity, please submit your resume directly to Tim Fitzgerald at [email protected].
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