Administrative Assistant
A real estate firm located in Burlington MA is seeking a professional, highly organized Administrative Assistant to manage reception duties, office supplies, meetings, and vendor coordination while supporting the administrative needs of the team. This opportunity will offer up to $85,000 on a base + excellent benefits. All candidates must be willing to work onsite 5 days/week.
Key Responsibilities:
- Greet and direct guests at reception in a professional manner
- Manage DocuSign and ensure timely processing of documents
- Maintain organized, presentable reception, conference rooms, and kitchen areas
- Coordinate and manage conference room schedules and video conferencing
- Handle incoming and outgoing mail and packages
- Organize and support meetings with clients, including catering orders and setup
- Keep office supply inventory stocked and place orders as needed
- Liaise with building engineers and external vendors for maintenance and repairs
- Assist in onboarding new employees, including scheduling meetings and arranging equipment/software
- Support management of firm, departmental, and client events
- Maintain accurate contact information and required documentation (e.g., COI, W-9)
Job Requirements:
- Must have a BS/BA degree
- Must have 3+ years of administration experience within Financial Services
- Strong organizational skills and proactive problem-solving ability
- Ability to work independently and manage multiple tasks with varying deadlines
- Professional communication and positive attitude with clients, guests, and vendors
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); CRM experience a plus
- High level of integrity and confidentiality
- Ability to work full-time in-office
This is an excellent opportunity to join a growing real estate firm. For immediate consideration qualified and interested candidates should reach out directly to Kelly Hanlon at [email protected].
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