Accounts Payable Specialist – Manufacturing – Boston, MA
We are seeking candidates for an Accounts Payable Specialist with a highly successful manufacturing company located in Boston, MA. This position is crucial in ensuring that all vendor invoices are processed accurately and in a timely manner. The ideal candidate will have 4+ years of high volume accounts payable experience preferably within the manufacturing industry.
This is a 3+ month contract position that will pay $40-45/hr (depending on experience) within a 40-hour work week.
Responsibilities:
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Process vendor invoices related to raw materials, equipment, and services, ensuring proper coding and approvals.
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Enter and track vendor bills in QuickBooks, ensuring alignment with purchase orders and delivery receipts.
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Reconcile vendor statements, resolve discrepancies, and communicate with vendors on payment inquiries or disputes.
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Coordinate with the procurement and production teams to resolve invoice discrepancies, matching invoices to purchase orders and receiving reports.
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Prepare weekly check runs, process wire transfers, and manage electronic payments for manufacturing-related expenses.
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Maintain accurate records of all transactions and supporting documents for audits and reporting purposes.
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Assist with month-end closing activities, ensuring all payables related to production are properly recorded.
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Manage the AP aging report and work with the Accounting Manager to prioritize payments.
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Ensure compliance with company policies, accounting standards, and legal requirements related to vendor payments.
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Collaborate with other departments to streamline the AP process and resolve issues efficiently.
Qualifications:
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Bachelor’s degree in Accounting, Finance, or related field
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4+ years of accounts payable or general accounting experience, preferably in a manufacturing environment
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Proficiency in QuickBooks and MS Office, particularly Excel.
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Strong attention to detail and the ability to work with large volumes of invoices and data.
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Familiarity with inventory and purchase order systems is a plus.
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Ability to manage multiple priorities in a fast-paced environment.
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Excellent communication and problem-solving skills.
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Knowledge of basic accounting principles and manufacturing processes.
If you are interested in learning more about this opportunity, please email your resume to Olivia at [email protected].
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