Office Coordinator
We are currently seeking candidates for an Office Coordinator at a global asset management co. with a location in Copley Square, Boston, MA, 02116. The ideal candidate will have 2 years of office support experience in a professional services environment (asset management, accounting, law firm).
This is a 3+ month temporary role (with an opportunity for extension and/or become permanent) and will pay up to $33.00 per hour (based on relative work experience) within a 40-hour work week.
Responsibilities
- Cover the main reception desk: answer incoming telephone calls, receive, and direct visitors
- Maintain clean and organized conference rooms, kitchens, and common areas
- Assist managers and ensure smooth and efficient department operations
- Oversee various office tasks, including supply inventory and ordering, managing vendor relationships, maintaining filing system (paper files and company document libraries), mail and shipping management
- Schedule meetings, both in-person and remote (Teams, Zoom, GoToMeeting); assist with meeting preparation as requested
- Prepare letters, memos, emails, and other documents when necessary
- Assist with event planning for office-wide events and initiatives (holiday party, summer outing, volunteer days)
- Coordinates onboarding of new employees and contractors
- Assist with administration of Purchase Orders
- Coordinate travel arrangements
Qualifications
- Bachelor's degree required
- 2 years of office support experience in a professional services environment (asset management, accounting, law firm).
- Proficiency in MS Word, Excel, PowerPoint and Outlook
- Strong interpersonal skills and the ability to build relationships
- Strong organizational skills and innate ability to multi-task
- Excellent time management skills and ability to prioritize work
For immediate consideration, interested and qualified please send an updated resume in a Word document to: [email protected]
Key terms:
office administrator, calendar management, office coordinator, executive assistant
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